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End Point Assessment update

Key EPA information

eLogbook redeem codes

If you are an IMI approved centre delivering apprenticeship standards through the IMI and are using eLogbook for on-programme learning, you will now receive redeem codes once registrations are made.
The volume of redeem codes issued will be based on 1 per apprentice, 1 per mentor, 1 per centre co-ordinator and 1 per trainer/assessor.
We will be working with centres during the implementation of this new process of issuing codes.

Where centres have high volumes of unredeemed codes, we will work with you to manage and remove those not required.

If you have any queries, please do not hesitate to contact us at epa@theimi.org.uk

ESFA ‘APPRENTICESHIP SERVICE’ WEBINAR SERIES

The Education and Skills Funding Agency (ESFA) is running a series of free apprenticeship service webinars for employers and training providers.  These webinars are hosted by subject matter experts, who can help understand the service and any new developments.

For more information, please see the ESFA webinar registration page, click here.

View previous webinar and information videos on the ESFA YouTube channel

For the latest apprenticeship service developments from ESFA, follow them on Twitter @ESFAdigital  and subscribe to the ESFA Digital blog

off-the-job training - best practice examples

The have DfE published off-the-job training gudinance explaining to employers and training providers how to meet the 20% off-the-job training requirement for apprentices.

Incuded in the guidance are simplified fact sheets explaining the true interpretation of what off-the-job training actually is.

Click on links under 'See Also' for more information.

Register of Approved Training Providers (ROATP)

The DfE (& ESFA) has announced its RoAPT ‘redesign’ with ‘tougher rules’. These 'tougher rules' include the likes of providers and employers now having to prove;

  • they have actively traded for 12 months (not 3 months - as per previous requirement)
  • they are financially stable (evidenced by their financial information)
  • they are skilled and are able to deliver quality apprenticeship training, before they apply, rather than when they begin delivery

The 3-month trading history requirement for supporting providers has been retained to enable new providers to build a delivery track record.  The Register was open for applications from 12 December 2018 with no closure date. providers and employers are restricted to two applications in 12 month period.

All providers currently on the RoATP will have to go through the new process. The ESFA will invite them to re-apply in phases during 2019.

Click on links under 'See Also' for more information.

claiming Gateway Certificates and EPA ‘Record of Achievements’ for apprentices

You can now claim certificates for your apprentices upon completion of each gateway during on-programme learning on an apprenticeship standard with the IMI. Records of achievement for EPA are also available to claim for successful apprentices completing their end point assessment with the IMI. 

Certificates for gateways may be used as evidence to demonstrate progression and development of an apprentice’s knowledge, skills and behaviours during the course of an apprenticeship standard.

Gateway delivery is highly recommended within most apprenticeship standards and mandatory within others. By certificating at gateways, it can help verify the apprentice’s readiness to undertake EPA to an employer/provider.

Where gateways are mandatory within apprenticeship standards, you must ensure the gateways are certificated prior to requesting an EPA.

IMI offer ‘record of achievement’s’ for EPA only. This is to validate the apprentice has undertaken an EPA with the IMI and successful gained a pass or above in all elements of the end point assessment. The IMI do not issue the official apprenticeship standard certificate, however we do submit the claim on behalf of the apprentice under their consent.

To claim a ‘record of achievement’ for EPA, you must have received an official Overall Grade and Results from IMI of a ‘Pass’ or above at EPA.

For claiming gateway certificates and records of achievements for EPA, please follow Section 6.1 of the operating manual.

REMINDER: REGISTRATIONS FOR Automotive Retail Motor Vehicle Service and Maintenance Technician (Light Vehicle) ST0033/AP02 CLOSED 31 JULY 2018

New registrations for Motor Vehicle Service and Maintenance Technician (Light Vehicle) must be on ST0033/AP03. Please ensure you do not use the AP02 eLogbook for AP03 registered candidates, the requirements in this version are different for the behaviour assessments and EPA. The difference in design and layout of the eLogbook may cause confusion.

registration requirements for apprenticeship standards

Changes to our online registration portal are now live. These changes consist of additional fields required at point of registering apprentices onto apprenticeship standards and will only apply to new registrations. For any apprentices already registered with the IMI on apprenticeship standards, we will be in touch to gather the outstanding information shortly.

To see a full list of required fields at point of registration, please see the 'Registration Requirements for End Point Assessment' under 'In This Section'.

SMART EPA - COMING SOON

We are currently working with Smart EPA to bring an efficient and easy way to book and manage EPA for your apprentices. 
Keep a look out in our centre communications for updates on this new booking tool coming soon. 

In the meantime - if you are looking to book an EPA, please see the section below for more information on how to book an EPA.

booking an EPA

To book an EPA with the IMI you must be an IMI approved centre with approval to offer apprenticeship standards. For more information on how to apply to offer apprenticeship standards through the IMI please visit HERE.

We would like to remind you that if you have an apprentice(s) on programme, coming up for readiness to take their end point assessment, you are required to book a minimum of 90 days in advance of the desired EPA date.

If you would like to book an EPA for apprentices, please contact epa@theimi.org.uk.

At the time of requesting a booking for EPA you must ensure all pre-requisites are met according to the apprenticeship standard assessment plan the apprentice is registered against. There must also be a formal agreement between the employer, training provider and apprentice to confirm the apprentice is ready to undertake EPA.

Minimum duration of apprenticeship standards

The minimum duration of training provided for an apprenticeship standard is 12 months. However this may be longer if required to support the delivery of the full apprenticeship standard. This will be stated in the assessment plan and/or specification of an apprenticeship standard.

An end-point assessment for an apprentice must not be booked until this minimum duration has been met. This is a pre-requisite and a requirement within the end-point assessment gateway and ESFA apprenticeship funding rules. 

Note: Providers must ensure that the entire duration of an apprenticeship standard for both training and end point assessment is recorded on the apprentice’s ILR as a minimum of 372 days to be eligible for funding.  For more information please refer to the 'Apprenticeship funding rules for training providers' August 2018 to July 2019 (Version 1 - July 2018)

For help and support regarding these requirements, contact ESFA via: 
Email: SDE.servicedesk@education.gov.uk
Telephone: 0370 267 0001

EPA ACCREDITED ASSESSOR WORKSHOP

Be one step ahead in preparation for End Point Assessments and get your staff fully trained and certificated as EPA Accredited Assessors.

Specific apprenticeship standards have clear guidelines regarding EPA Assessment staff, subject to meeting the requirements as set out in the assessment plan and meeting IMI EPAO criteria. IMI approved centres and Apprentice employers, can use trained and certificated staff as part of the EPA process, along with IMI Appointed Independent Assessors.

Included within the IMI EPAO criteria, all EPA staff will be required to complete a conflicts of interest statement, per EPA event to ensure total independence of assessment.

IMI are offering EPA Accredited Assessor workshops for the following standards;

  • Automotive Retail Motor Vehicle Service and Maintenance Technician (Light Vehicle) ST0033/AP02
  • Heavy Vehicle Service and Maintenance Technician ST0068/AP01-AP02
  • Bus and Coach Engineering Technician ST0067/AP01

For more information and details on getting your staff fully certified to support IMI EPA events, please contact bookings@theimi.org.uk. Fees and charges can be found on the right hand side panel.

Invigilation for EPA online knowledge tests

Just a little reminder that you can use your own approved centre personnel to invigilate EPA online knowledge tests.

However, it is important to ensure that any invigilator has;

  • no involvement with the apprentice(s) on programme learning
  • a declaration of no conflicts of interest between themselves and the apprentice(s)
  • is non-technical
  • an IMI PIN with invigilation rights and is attached to the apprenticeship standard

For more information on invigilation and online assessment requirements please refer to section 5.0 of the IMI Operating Manual (links on the right hand side panel).

Any other queries please see Centres Hub or contact your EQA for advice.